Bookwhen vs Gymcatch vs Classta
Which class booking software is best? Pricing, features and an honest comparison for UK instructors.
TL;DR Summary
Classta: £15 / $20 per month — everything included.
Bookwhen: many everyday features restricted to Standard+ (£19+VAT / $29). No SMS reminders. Attendance register is manual and requires Standard+.
Gymcatch: low base price but relies on bolt-ons that add up. Strong emphasis on clients using the app, which can add friction.
Flat £15 / $20 — no tiers, no bolt-ons. Jump to pricing.
✓ No credit card required • Cancel anytime
✓ Import your Bookwhen events and customers automatically
See detailed comparison below
Feature Comparison
| Area | Classta |
Bookwhen (plan needed) |
Gymcatch (base + bolt-ons) |
|---|---|---|---|
| Monthly price |
✅ £15 / $20 (all features) |
❌ £19+VAT / $29 (Standard plan) |
❌ From £12.75+VAT + bolt-ons (~£3+VAT each) |
| AI Class Creation | ✅ Included | ❌ Manual | ❌ Manual |
| Packages / Passes | ✅ Included | ❌ Standard+ only | ✅ Included (base) |
| Memberships / Subscriptions | ✅ Included |
❌ Standard+ (Stripe required) |
❌ Bolt-on |
| Discount codes / Coupons | ✅ Included | ⚠️ Lite+ only | ❌ Bolt-on |
| Gift vouchers | ✅ Included | ❌ Standard+ only | — |
| Waiting list | ✅ Included | ❌ Standard+ only | ✅ Included (base) |
| Reminder emails | ✅ Included | ❌ Standard+ only |
❌ Coming soon? (app-centric) |
| SMS reminders | ✅ Included |
❌ Not available (email only) |
— (not documented) |
| Attendance / Check-in |
✅ QR code check-in + manual |
❌ Manual only requires Standard+ |
✅ Manual (via mobile app clipboard) |
| Direct booking links | ✅ Included |
❌ Password-protected / unlisted pages only |
✅ Priority access feature |
| Forms / onboarding |
✅ AI-assisted forms at booking |
❌ Manual custom fields only |
✅ Custom forms / waivers (often bolt-on) |
| Booking volume caps | ✅ Unlimited |
❌ Lite: 300/mo Standard: 800/mo Plus: 1800/mo |
✅ Unlimited |
| Team members | ✅ Unlimited |
❌ Lite: 2 Standard: 5 Plus: 10 |
✅ Included |
| Client app requirement |
❌ Not required (mobile web OK) |
❌ Not required |
⚠️ App strongly emphasised / often required |
Classta
All features included
(all features)
at booking
(mobile web OK)
Bookwhen
Plan needed for most features
(Standard plan)
(Stripe required)
(email only)
requires Standard+
unlisted pages only
fields only
Standard: 800/mo
Plus: 1800/mo
Standard: 5
Plus: 10
Gymcatch
Base price + bolt-ons
(~£3+VAT each)
(app-centric)
(not documented)
(via mobile app clipboard)
(often bolt-on)
often required
Pricing: no tiers, no bolt-ons
- Bookwhen pricing: Free, then £15 / $15 (Lite) → £29 / $29 (Standard) → £59 / $59 (Plus) per month. Plans include booking caps and several everyday features (passes, waiting lists, attendance register, reminder emails) only on higher tiers.
- Gymcatch pricing: From £12.75+VAT / $18 per month plus £3+VAT / $4 per month per bolt-on (e.g., courses, memberships, discount codes).
- Classta pricing: £15 / $20 per month, everything included. No tiers, no bolt-ons, no booking caps. Unlimited team members, passes, reminders, attendance & QR check-in included.
Prices shown for quick comparison; check each provider’s site for current rates.
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